Executive Secretary

Nurul Idayu Binti Kamaruddin

Executive Secretary

Race: Melayu
Religion: Islam

Academic: LCCI (Business Study)
Employment History: April 15, 2007 - Present

Secretary to the Managing Director/Board

•  prepare and manage correspondence, reports and documents
• organize and coordinate meetings, conferences, travel arrangements
• take, type and distribute minutes of meetings
• implement and maintain office systems
• maintain schedules and calendars
• arrange and confirm appointments
• organize internal and external events
• handle incoming mail and other material
• set up and maintain filing systems
• Set up work procedures
• collate information
• maintain databases
• communicate verbally and in writing to answer inquiries and provide information
• liaison with internal and external contacts
• coordinate the flow of information both internally and externally
• operate office equipment
• manage office space

Human Resource

• determine staffing requirements
• hire and train new staff
• supervise direct reporting staff according to overall company policy
• set employee goals and objectives
• develop staff to maximize potential
• monitor staff performance including performance reviews
• delegate work duties to staff
• allocate use of available resources
• monitor and assist staff with work progress
• evaluate current business processes and systems -    plan and implement procedures and systems to maximize operating efficiency
• establish and maintain controls
• formulate department/unit policies and practices
• co-ordinate financial and budget activities for maximum operational efficiency
• facilitate the preparation and analysis of reports
• review performance data (financial, sales and activity reports) to monitor and measure productivity, goal progress and activity levels
• responsible for the achievement of department/division/unit productivity and quality goals
• organize and manage business meetings